Creating File Profiles

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The file profile is configured with all of the information needed for users to create jobs.

Selecting a file profile
Selecting a file profile with Desktop Icon

Each file profile is a specific combination of:

  • File formats
  • File encodings
  • Workflows
  • TM settings
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Settings connected together

The file profile is very similar to the localization profile. The main difference is that it also includes the source file format and the encoding.

Naming File Profiles

Users must be able to tell the configuration from the name of the file profile. For example, you can name a file profile something as simple as “Marketing”, or as complicated as “HTML_UTF8_en-US_T”.

Use a simple name if you have only a few file profiles.

Use a longer and more informative name if you have many file profiles.

Simple versus more complex names

The target locales available are retrieved when the user selects the file profile.

Target locales available for the file profile chosen

Check that the file profile is associated with all of the target locales necessary.

To get the correct target locale(s) in a file profile, you must pick:

  1. The correct Localization Profile, that has
  2. The correct workflows that are tied to
  3. The correct target locales

File Profiles and Localization Profiles

The File Profile is essentially a localization profile that is applied to a specific Source File Format and Source File Encoding. Most of the main localization configurations are actually set in the localization profile.

Relationship between the file profile and the localization profile

As mentioned above, target locales are tied to workflows, and workflows are embedded in a localization profile.

Target locales and workflows, workflows and localization profiles

GlobalSight has a good reason for attaching a target locale to a workflow, and then associating it three levels below the file profile. The reason is flexibility.

Once you create a workflow with all the right activities, assignees, and language pairs, you can then re-use it in different localization profiles. The workflow essentially becomes a plug-and-play object that encapsulates all the details of a localization process.

For that reason, the administrator uses an informative name for the workflow. For example, “en_US_de_DE_TR” means a Translate and Review process that translates an English (United States) file to a German (Germany) file.

Using an informative name for the workflow

Remember that each workflow only applies to one specific target encoding. You may then want to name the workflow “en_US_de_DE_TR_UTF8”, if there are workflows that have the same translation process and differ only in target encodings.

Changing the name depending on the target encoding

Creating File Profiles

To create a file profile:

  1. Click File Profiles in the FileSystem Guide

  2. Click New. The New Profile page opens

  3. Enter an easy-to-understand Name
  4. Enter a Description
  5. Select the Localization Profile
  6. Select the Source File Format
  7. Select the Filter
  8. Select the Source File Encoding
  9. Enter the path of any pre-processing script that you would like to run on import in Script on Import
  10. Enter the path of any post-processing script that you would like to run on export in Script on Export
  11. Select the File Extensions
  12. Click Save

Creating Unextracted File Profiles

You can enable clients to upload any kind of file by setting up an unextracted file profile.

The GlobalSight team then processes the file through the appropriate filter.

First, you need to create file extensions to add to the unextracted file profile. For example PDF.

You can create a new file extension by clicking Data Sources->File Extensions and adding the new format.

Unextracted File Profile

Then create the New File profile, selecting “Unextracted” as the Source File Format and the required extension from Files Extensions.

Unextracted File Profile

You can also select All File extensions to process all files with an Unextracted File Profile.

Unextracted File Profile