Creating Workflows

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You can create workflows that specify how an activity is carried out.

The example below describes a basic translation->review workflow.

You can define the actions that can be performed on the files using activity nodes.

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Creating Workflows

To create a workflow:

  1. Click Workflows in the FileSystem Guide
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  2. Click New. The Enter Basic Information for New Workflow page opens
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  3. Enter a Name that provides information on the language pair and activity types. For example US English to German with T for translation and R for Review - en_US_de_DE_T
  4. Enter a Description
  5. Select the Project
  6. Select the Workflow Manager
  7. Select the Locale pair
  8. Select a Target Encoding
  9. Add one or more language locales to Leverage From
  10. Click Next. The Graphical Workflow opens
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  11. Create the workflow needed by clicking the elements and then insert them by clicking the workspace
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  12. Add explanatory text for the arrows. For example “Send to translator” and “Accept”
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  13. Right-click each Activity Type and select Properties
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  14. Add the details needed for each activity:
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    • For translation, select Translation1 as the Activity Type and either A selected user or All qualified users as the Participant(s)
    • For review, select review_linguistic1 as the Activity Type and either A selected user or All qualified users as the Participant(s)
  15. Click Save

The workflow is now configured. You can duplicate it across other languages as needed.

Duplicating Workflows

To duplicate a workflow:

  1. Select an existing workflow
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  2. Copy the first part of the name up until the source and target locale. In this example, D_Divisions_ACTIVE
  3. Click Duplicate. The Duplicate Workflow with Different Locale Pairs window opens
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  4. Paste the workflow name into Name
  5. Select the Project, the Source Locale and Target Locale, and then click >>
  6. Click Save

Check every activity to make sure they have correct participants:

  1. Click the workflow to edit it
  2. Click Next
  3. Right-click every activity and select Properties:
    • One user only: Click Cancel to retain the All qualified users option
    • No users or anyone: No user is assigned to the activity

The correct workflow is added using the same naming rule.