http://www.globalsight.com/wiki/index.php?title=Dispatching_Jobs&feed=atom&action=historyDispatching Jobs - Revision history2024-03-29T13:12:20ZRevision history for this page on the wikiMediaWiki 1.32.0http://www.globalsight.com/wiki/index.php?title=Dispatching_Jobs&diff=365&oldid=prevGlobalwiki: 1 revision2014-10-14T09:39:55Z<p>1 revision</p>
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</td></tr></table>Globalwikihttp://www.globalsight.com/wiki/index.php?title=Dispatching_Jobs&diff=364&oldid=prevTechwriter at 15:06, 30 September 20142014-09-30T15:06:33Z<p></p>
<p><b>New page</b></p><div>{{pmwiki}}__NOTOC__<br />
{{gsg<br />
| faqs = GlobalSight_FAQs#Project_Managers<br />
| trub = Troubleshooting_translation_problems#Project_Management<br />
| train = Training#Project_Managers<br />
}}<br />
You can '''dispatch the workflows''' for the job once you are ready to proceed with the work.<br />
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The '''activities''' are sent to the defined resources who can then accept them and begin the project work.<br />
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Dispatching can also be done automatically.<br />
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'''Dispatching a job involves:'''<br />
* [[#Checking the job for comments and requirements|Checking the job for comments and requirements]]<br />
* [[#Adding comments for resources|Adding comments for resources]]<br />
* [[#Confirming the workflow details|Confirming the workflow details]]<br />
* [[#Dispatching the workflows|Dispatching the workflows]]<br />
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===Checking the job for comments and requirements===<br />
'''To check for comments and requirements:'''<br />
{{pmlogin}}<br />
# Click '''My Jobs''' in the top menu or under ''Common''<br>[[Image:pm110.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Set the ''Status'' to '''Ready''' or '''In Progress''' and click '''Search'''. Jobs with import errors show in ''Pending'' status. You can narrow down the search by entering a Job Name or a Job ID<br />
# Click the '''Job Name'''<br>[[Image:pm95.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Check the general parameters of the job<br>[[Image:pm135.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Click '''Costs''' and confirm that the red bar has changed to green. Green means that the client has approved the quote. You do not need to do this for pre-approved quotes<br>[[Image:pm144.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Click '''Comments''' and check for any requirements, comments or reference files<br>[[Image:pm136.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Click '''Source Files''' and click each of the ''Primary Source Files'' to check them in the editor. No action is needed if you did this already during quoting. Make sure to check:<br />
#* Segmentation<br />
#* Matches (to the TM and the Term Base)<br />
#* Content not for translation<br />
#* Content not extracted (Text View)<br>[[Image:popup16.jpg|left|700px|thumb]]<br style="clear: both" /><br />
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===Adding comments for resources===<br />
'''To add comments for the resources:'''<br />
# Select the target locale to comment on in Pop-up Editor<br />
# Add context-specific comments:<br />
#* Open the file in the editor and click the segment<br />
#* Add the segment comment and click '''OK'''<br>[[Image:DispatchingAndKickingOffJob_image11.png|left|700px|thumb]]<br style="clear: both" /><br />
#* You can apply a comment to all locales by checking '''Share with Other Locales'''.<br />
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Comments are visible to translators and reviewers. Restricted attachments are visible only to clients.<br />
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===Confirming the workflow details===<br />
'''To confirm the workflow details:'''<br />
# Click '''Workflows'''<br />
# Select each workflow and click '''Edit''' to check the workflow details<br>[[Image:Pm201.jpg|left|700px|thumb]]<br style="clear: both" /><br />
#* The workflow has preset tasks, resource assignments, time parameters and so on<br />
#* Contact the GlobalSight Team to customize the workflow further for the job<br />
# Right-click each box and select '''Properties''' using the white arrow<br>[[Image:Pm122.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Define whether the target files are exported automatically when the workflow activity starts, if needed. The export works in the same way as clicking '''Export''' in the ''Job Details'' page<br>[[File:pm173.jpg|left|400px|thumb|]]<br style="clear: both" /><br />
# Check that the preset time values are applicable in ''Edit Activity in Workflow''<br>[[Image:Dispatch 1.jpg|left|400px|thumb]]<br style="clear: both" /><br />
# Assign a specific resource to the task by setting the ''Participants'' to '''A selected user…''' and clicking '''OK'''<br>[[Image:Dispatch 2.jpg|left|400px|thumb]]<br style="clear: both" /><br />
# Select the resource from the ''Participants'' list. The resource selected is highlighted in blue. Press '''Ctrl''' to select several<br>[[Image:Dispatch 3.jpg|left|400px|thumb]]<br style="clear: both" /><br />
#* You can avoid assigning the task to the wrong resource by assigning it to '''welocvzb.proxy''', '''xxx.weloc.trans''', '''xxx.reviewer''' or '''xxx.editor'''. For example if the task does not apply to a job or if you do not know the resource<br />
#* The Project Manager is notified at this stage. You can [[Skipping_Activities|skip]] the task, [[Re-assigning_Activities|reassign]] it, or [[Completing Activities for Other Users|complete the activity on their behalf]] <br />
#* Contact the GlobalSight Team if you cannot find the resource<br />
# Click '''OK'''<br />
# Right-click the next activity and repeat the same steps<br />
# Click '''Save''' once you have made all changes<br>[[Image:Pm123.jpg|left|700px|thumb]]<br style="clear: both" /><br />
# Click '''Close''' to return to the main job screen<br />
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===Dispatching the workflows===<br />
'''To dispatch the workflows:'''<br />
# Click '''Workflows'''<br />
# Update the leverage and word counts, if needed, by clicking '''Update Leverage''' and '''Update Word Counts'''<br>[[File:pm201.jpg|thumb|700px|left]]<br style="clear: both" /><br />
# Select all of the workflows and click '''Dispatch'''<br />
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The workflow ''State'' changes to ''Dispatched'' and the ''Current Activity'' shows. <br />
[[Image:Pm127.jpg|left|700px|thumb]]<br style="clear: both" /><br />
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You can [[Re-assigning_Activities|re-assign activities]] later as needed.<br />
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Activities are automatically forwarded to the resources. The resources are given one day to accept, by default.<br />
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'''Running a test job'''<br />
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Running the files through a complete test job and validating the export can be useful. For example to test new filters or if requested by the GlobalSight Team.<br />
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You may have already tested during quoting.<br />
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===For workflows with a Kickoff step===<br />
# Click '''My Activities'''<br />
# Select all of the corresponding Kickoff activities<br />
# Choose the correct work-flow path, if needed. For example you can choose a path based on DTP requirements. The options available are:<br />
#* the job does not require DTP<br />
#* the job requires DTP<br />
#* the job requires an Extraction prior to Translation. See any implementation-specific '''process map''' as agreed<br />
# Accept the activities and mark them as completed<br />
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[[Category:Dispatching a job| ]]</div>Techwriter